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March 06, 2023

Bookkeeping for Massage Therapists

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People starting small businesses often have to take on multiple roles simultaneously to make their organization profitable. Since they have to deal with many issues, entrepreneurs often neglect bookkeeping. In this article, we will discuss why accounting is vital to the beauty and health industry and share recommendations on keeping bookkeeping for massage therapists to grow their business.

Basic accounting concepts in massage therapy

Most massage specialists are well-versed in manipulating the human body, but their knowledge in the economic field is limited. Keeping clear records is relatively easy. Just clearly and regularly list any capital inflows and outflows. Then link the data with reporting purposes. Consider the basic financial concepts:

  • Bookkeeping is a record of monetary operations and the moments of their execution. It is necessary to control the sale of services, products, and recommendations and monitor your purchases and paid bills.
  • The general ledger is a checklist of dealings from the accounting journal shared by groups of accounts. All capital movements are divided into distinct kinds, e.g., service fees, rental of premises, purchase of massage equipment, etc.
  • The balance sheet demonstrates the economic position of the organization at a particular moment. From the document, you can get information about your resources (finance in bank accounts), your obligations (accounts payable), as well as the sum of capital (you must subtract the number of liabilities from the number of assets).
  • Statement of income and expense: such a document is used to file taxes because it determines the sum of earnings and spending. If you expect to receive borrowed capital, the financial institution may request you to present such papers to approve the application.

A qualified bookkeeper helps put things in order. He will enter the necessary data into a specialized online platform or general ledgers, verify bank statements, and process payments. If you are trying to find a professional to prepare taxes and other statutory fees and perform audits, consider hiring a tax accountant or audit specialist.

Primary tax deductions available to massage specialists

Your license as a therapist will probably teach you how to interact with people, but you may not comprehend how to cut mandatory payments. Professionals have compiled a list of how to reduce the sum of tax, but remember that each group of expenses must be documented.

  • Cost of training: before you offer people a massage, you have to learn all the intricacies of the process, which is expensive. You may decrease your tax payments by taking profits from the Preferential Education Project, which allows you to receive around $2,000 in tax credits.
  • Launching a business: to create a massage parlor and purchase special equipment, including furniture, fireplaces, etc. Most of these purchases fall into the category of capital expenditures, and you can deduct some of those spendings annually thanks to the depreciation method.
  • Current costs: the work of a massage therapist is connected with the purchase of not only equipment but also with various current expenses, including renting a room, paying utility bills, the cost of different creams and oils, etc. These expenses can also be deducted.
  • Advertising and promotion: did you pay for an advertising article in one of the local publications? Have you created an online page to promote your business? All of these fall into the category of recoupments you can claim back.

These are just the main items of reduction in the tax base since you may also ask for the payment of insured contributions as an income tax deduction. Some therapists reduce the return on transportation costs with the fuel price and the expenses of travel and meals if they let improve your business.

Bookkeeping for Massage Therapists

No More Bookkeeping Stress

Keeping proper financial records is time-intensive and small mistakes can be costly. BooksTime makes sure your numbers are 100% accurate so you can focus on growing your business.

What mistakes do professionals in the massage industry often make?

Many entrepreneurs agree that bookkeeping is a tedious job, but without it, it is impossible to achieve the prosperity of your business in the health and beauty industry. The experts spoke to well-known masseurs and asked them about the financial difficulties they had to face in the past. After that, we have compiled a checklist of common errors that you should avoid:

  • Sloppy record keeping: remembering all the money transactions in the past month can be pretty stressful, so it’s crucial to develop the habit of journaling every day and attaching cashier’s receipts.
  • Lack of control over barter services: if we speak about small businesses, barter is often the best way to achieve a goal without reducing cash flow. Many professionals successfully trade their health and beauty services to get financial advice or promotion. Regulatory authorities treat barter money like standard dollars, so these exchanges must be recorded.
  • Refusal to implement specialized software: selecting effective automation methods can greatly facilitate your work if you want to do your business accounting. Maintaining documents in paper form involves the creation of dozens of copies of various accounts and significant space to organize the archive. Information stored digitally is viewable on any gadget, so you don’t have to look through a mountain of papers to find one number.
  • Reconciling ledgers and bank statements: it is unlikely that many people enjoy the fact that they have to enter information. No matter how strange you do this work, the risks of errors due to the human factor remain. Therefore, it is vital to check the information in the ledgers and the documents received from the financial establishment; this will also allow you to track down suspicious activity.

If you decide to start a business, it is most likely due to financial reasons because you want to be rewarded after hard work. To make this dream a reality, you must organize the correct accounting of your therapy from the day you open the doors to meet the first client.

Benefits of accounting for a massage therapist

A transparent and reliable accountant is an essential element of any company as it ensures that the financial statements that small businesses are legally required to produce to determine their tax base are accurately generated.

Proper bookkeeping for massage therapists lets them plan their budget as accurately as possible since it is simpler to estimate the financial flow if you understand the amount of revenue and the primary sources of costs.

Regular economic records make providing accurate data to regulators, creditors, and potential partners easier and eliminate the risk of capital shortages.

Finally, accurate financial insights help generate a report that allows professionals to monitor cash flows and study their competitive advantages and weaknesses.

How to do bookkeeping in the massage industry?

If you are purposefully or accidentally ignoring bookkeeping as an element of your healthy business, chances are you will have to regret it. Therefore, preparing in advance and studying all local legislation requirements is better to assist people even more effectively. We have collected several recommendations from experts on how to conduct financial transactions properly:

  • Separate individual capital from business finances: before starting, open a different account for your massage parlor, which you will only use to control commercial revenue and spending. Thus, it will be easier to calculate the profitability of the firm.
  • Invest in automation: put the calculator on the shelf and put your trust in cutting-edge technology. There are many digital accounting solutions; you can choose a simple and inexpensive software product if you have a small massage room. You may combine the program and a bank account to control financial operations regularly.
  • Analyze your monthly costs: one of the critical aspects of running a company is cost forecasting to create an optimal budget. Some entrepreneurs estimate costs not only for the month but also for the year, making changes to the calculations if necessary.
  • Draw conclusions about which products/services are most in demand: your documents demonstrate customer preferences. Even if you offer only one service – massage- at different times, you should find out which period is the most popular. Perhaps you also sell various materials; then, data processing will allow you to purchase rationally.
  • Remember to plan high costs: stable bookkeeping for massage therapists lets you plan your future. Viewing reports will allow you to detect trends in your field, moments of ups and downs, and analyze growth potential. Use financial information to identify when to buy new furniture, hire a helper, or rent a more luxurious location.

Let’s imagine you followed all the recommendations: carefully saved each receipt to receive deductions, successfully implemented accounting software, and performed other necessary actions. However, you spend much time reviewing documents, trying to figure out every number. Perhaps it’s time to use a professional’s services and expand your firm.


Bookkeeping is an essential element of any therapeutic organization. Whether you’re on a tight budget or it doesn’t make sense to hire a full-time financial professional, Bookstime’s experts will ensure your accounting journal is in order.

You can contact specialists to provide monthly accounting or use special programs to record capital movements and only occasionally consult with a specialist. Whatever your goals in accounting are, you can quickly achieve them with professionals from Bookstime.

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Author: Charles Lutwidge

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