Your Own Dedicated Bookkeeper Having your own dedicated bookkeeper means that you don't have to constantly explain things again and again as new staff get assigned to your account. With BooksTime, you get a dedicated, responsive bookkeeper who's with you all the way. They'll develop a deep understanding of your business, your processes, and your goals. Even if you need multiple bookkeepers, you'll still get one primary contact. Our bookkeepers go through a very intensive screening process, including multiple interviews as well as verification measures such as reference checks, background checks, etc. Approx. 99% of candidates for jobs at BooksTime are rejected. You get to work with the top 1%.
Dedicated team; point person available
Specialized Services for 20+ Industries With BooksTime, you're matched with a bookkeeper who understands your specific industry. Experts are available to provide specialized services for over 20 industries, including non-profits, tech startups, real estate companies, law firms, and many more. Learn more here: [insert link to industry specializations page]
Some industry-specific services available (<20)
2 industries primarily: tech and nonprofits
Accrual Basis Bookkeeping There are 2 ways of doing bookkeeping: accrual basis and cash basis. In many common cases, the IRS strictly requires accrual basis bookkeeping. Even for businesses that are not required to use accrual basis by the IRS, it is still usually the better option. Accountants agree that accrual basis gives you a more realistic and accurate view of your financial position.
Accounting software supported Some companies force you to use a specific type of software. With BooksTime, we'll work with whatever software is best for your business. We have bookkeepers who specialize in a broad range of software, including common small business accounting apps, including QuickBooks, Xero, and Intacct (among others), as well as many industry-specific apps such as MindBody, Clio, Timberline, Yardi, Buildium, and more. Click here to download the full list: [add link titled 'Software FAQ', which downloads this PDF: https://drive.google.com/file/d/1Dptl_xgT8mePg_Ln6chf-qjsiZ8gYGjX/view?usp=sharing]
Over 30 options, including QuickBooks, Xero, Microsoft Dynamics, Sage, Netsuite, and more
Only their own software, which has limited integrations with other apps
Full functionality only available for QuickBooks Online. Limited integrations available for other versions of QuickBooks, Microsoft Dynamics, and Xero.
Their own software, QuickBooks
Bill Pay In addition to recording and tracking your unpaid bills, we can issue payments on your behalf. We’ll follow your guidelines for when to pay which bills, from which accounts, and so on. You can add an authorization step to approve individual payments before they are issued. You choose the authorization method: either log in to a simple, easy-to-use online dashboard, or confirm payments via SMS.
Invoicing and Collections Follow-ups Getting paid quickly shouldn’t take a ton of work. We’ll prepare invoices based on your guidelines. We can even follow up with your customers about late payments as needed (via email and/or phone). If payment reminders need to be sent, our team will follow templates and call scripts that we’ll confirm with you at the outset.
Limited (costs extra)
Invoicing only; no help with collections / customer follow-ups
Limited; depends on the franchise
Custom Chart of Accounts Some firms use standard Chart of Accounts templates. To get the reports that matter for your specific business, you'll need more than the standard template. BooksTime will customize your Chart of Accounts based on your industry, business structure and reporting needs.
Basic Financial Statements: P&L, balance sheet, cash flow statements The basic statements that every business needs.
Cash Flow Forecasts Get a handle on cash flow issues with reports that help you predict how much cash you'll have, and how much you'll need.
Advanced analytics, key metric tracking, and customized dashboards The financial clarity you need to find ways to become more profitable.
Simple reports only
Simple reports only; custom reports cost extra
Consulting CFO An on-demand expert who provides proactive, personalized advice on everything from fundraising to building budgets.
Support for owners of multiple businesses Have multiple businesses? BooksTime can help you keep tabs on all your businesses. (Specialized services are also available for multi-unit franchise owners.)
Support for tracking by departments, work locations, or other slices Slice and dice your data to get the insights you need to really understand what's going on in the different parts of your business.
Schedules for depreciation, amortization, prepaid expenses, and unearned revenue The complexity of these topics is one of the reasons it's so important for to have a knowledgeable bookkeeper with relevant education and qualifications.
Inventory Tracking Not all firms support inventory-related bookkeeping services. With BooksTime, you a bookkeeper with expertise in working with businesses with inventory.
Multiple currency support One of the areas where BooksTime is the clear leader is in supporting clients that do business internationally and transact in multiple currencies. This requires bookkeepers with very specialized expertise. (BooksTime also offers expertise in cryptocurrency bookkeeping.)
1099s BooksTime prepares and files 1099 forms for all your contractors at an attractive flat rate.
Payroll Administration BooksTime runs and manages payroll for you in a modern, highly automated platform.
Expense Reporting and Employee Reimbursements With BooksTime, you'll never have to worry about expense approvals, enforcing expense rules and limits, paying reimbursements, or chasing receipts.
No annual commitment required If you're feeling uncertain about the next 12 months, it may be best to avoid getting locked into to an annual contract. BooksTime offers monthly, quarterly and annual options: you choose!
Cancellation policy With BooksTime, you're not locked in. You can cancel anytime with no cancellation fee. Other firms require advance notice or charge cancellation fees.
Cancellations are easy, but switching may be difficult, as the financial data may be stored in a hard-to-convert format.
60-day notice required. For annual contracts, you may lose your annual prepayment.
Yes, but you'll still be charged for the remainder of the billing period.
No public cancellation policy
No public cancellation policy
Refund policy At BooksTime, our #1 priority is your satisfaction. If you're not satisfied, you can get your money back (see satisfaction guarantee for more details: bookstime.com/satisfaction).
100% satisfaction guaranteed or your money back
Maximum refund is 1 month's fee
No refunds given
No public refund policy
Unlimited transactions and bank accounts Some firms charge you extra based on the number of transactions you have or the number of financial accounts you use (bank accounts, credit cards, etc.). BooksTime doesn't set any limits on transactions or accounts. Screen reader support enabled.
I strongly recommend BooksTime. Sonya and her team at BooksTime provide us with the highest level of service imaginable. Since we signed up in 2015, all our finances have been managed perfectly. We never have to worry about accounting or bookkeeping thanks to them. They take care of any requests we have very quickly and always make themselves available for us. They go above and beyond to meet any need we have!
Given the level of service and expertise they offer, BooksTime’s rates are surprisingly affordable. Their hourly rates are really competitive. Also, it seems like they put a lot of effort into working as efficiently as possible, which results in them working quickly and consequently billing fewer hours than we’d expect from a normal bookkeeper.
If you have any accounting or bookkeeping needs, I can’t recommend them highly enough — BooksTime is by far the best option out there. I look forward to working with Sonya and her team for many years to come.
YURI NIKOLSKI, CEO OF PROSAPIA GENETICS
BooksTime provides full-service bookkeeping for my company, from payroll and invoicing to bank reconciliation and cash flow analysis. Their expert advice and high-quality work allow me to focus on my business, not the books.
STEVE B., FOUNDER OF ICELANDIC+
We entrusted BooksTime with a critical initiative to reorganize our financial data. BooksTime maintained a rigorous quality assurance process to ensure that no data was lost or misclassified. Whether helping with projects big or small, the team at BooksTime delivers reliable, high-quality service every time.
JACK FOSTER, FOUNDER OF CRG
Our experience working with BooksTime has been fantastic. The level of technical knowledge, the follow through and attention to detail, and the upbeat, service-oriented attitude of our accountant, Jennifer Page, are absolutely top notch.
LIZ SULLIVAN, EXECUTIVE DIRECTOR OF BMS
A bookkeeping expert will contact you during business hours to discuss your needs.
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